Child Care Action Council Position Announcement – Director of Finance & Operations

The mission of Child Care Action Council is to promote and nurture early learning communities where families and children thrive.

Position Title:  Director of Finance and Operations

Reports to:  Executive Director

Office Location:  Olympia, WA

Status:  Full-time, Exempt

Salary Range: Starting Typically, $68,103.00 to $77,831.00

Benefits:  Health insurance (80% employer paid,) dental and vision are provided starting the 1st day of the month following hire.  Employer paid retirement plan, paid sick, vacation and holidays provided.                           

Purpose of Position:

The Director of Finance and Operations carries out, directs, manages, and oversees the day to day administrative operations of the Child Care Action Council (CCAC), including fiscal management, human resources, administrative services, technology systems and fund development. This work is done in support of the strategic plan and associated goals and objectives adopted by the Board of Trustees, CCAC policies and procedures, and goals of and direction from the Executive Director.  The Director of Finance and Operations reports to the Executive Director, serves as a member of the leadership team and has supervisory responsibilities. The Director of Finance and Operations provides lead staff support to the Fiscal, Development and Audit Committees and attends other committees and Board meetings as required.

Essential Duties & Responsibilities:

GENERAL AND CROSS-FUNCTIONAL

  • Develop and regularly evaluates operational activities and policies to support organizational efficiency and productivity.
  • Improve operational systems, processes and policies.
  • Manage and increase the effectiveness and efficiency of support services (Finance, HR, Administration, IT) through improvements to each and by improving coordination and communication between these functions and program operations.
  • Supervise staff and oversee contracted support services. Provide staff with direction, feedback, recognition and regular performance reviews.
  • Provide program data and outcomes information to annual report.
  • Participate as a member of the Leadership Team.

FISCAL MANAGEMENT

  • Update and implement all necessary business policies and accounting practices; ensure updates/revisions to financial policies and develop, oversee, and implement a financial procedure manual.
  • Analyze and present accurate and timely financial reports; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments and oversee all financial program and grants accounting.
  • Oversee and lead annual budget development process, including capital planning; in conjunction with Executive Director, administer and review all financial plans and budgets.
  • Develop and monitor organization and project budgets.
  • Manage cash flow, detailed budget planning and forecasting.
  • Monitor operational expenditures, accounts receivable, and accounts payable.
  • Monitor program and agency budget throughout the year; communicate financial updates to program managers and provide guidance on purchasing and expenditures.
  • Monitor and report on federal and other grant expenditures and revenue.
  • Monitor and Liaison with CCAC’s financial advisor for investment accounts.
  • Monitor restricted and unrestricted assets, and deferred income performing journal entry corrections as needed.
  • Keep leadership team abreast of CCAC’s financial status.
  • Manage banking relationships and procedures.
  • Effectively communicate and present critical financial matters to Executive Director and Board of Trustees.
  • Coordinate and lead annual audit process, liaises with external auditors, Executive Director, Finance Committee, and Board of Trustees; assesses any changes necessary.
  • Ensure compliance with GAAP and related OMB Circulars requirements.

HUMAN RESOURCES

  • Review and work with the Board to update human resource policies.
  • Review and refine human resources practices.
  • Comply with state and federal regulation governing employment and compensation.
  • Maintain personnel files and ensure compliance with organization policies.
  • Orient new employees.
  • Foster the development and retention of staff.
  • Support the recruitment and hiring new staff.
  • Monitor employee benefits programs for quality and competitiveness.
  • Perform activities related to benefits programs, including conducting enrollment and arranging training.

ADMINISTRATIVE SERVICES

  • Oversee all facility related issues in owned and rented space.
  • Ensure that all personnel policies, record-keeping, reporting, and orientations are carried out.
  • Oversee contract management, including:
    • Review and file all contracts.
    • Monitor federal source funding.
    • Oversee contract billing and reporting in coordination with program managers; provide financial reports.
  • Monitor contract milestones and accomplishments.
  • Oversee management of facilities, equipment and other physical assets.
  • Ensure liability insurance is appropriate and adequate to cover assets, protect staff, volunteers and board.
  • Oversee management of technology systems, data and network security and sharing policies and protocols.

Fund Development and Grant Management

  • Work with Development and Communication Manager to manage grant applications, RFPs and development activities.
  • Assist staff in grant application development, particularly with evaluation and financial/budget sections.
  • Contribute to grant narratives as needed.
  • Oversee the collection and management of donor data.
  • Produce reports on donations and funding to support fundraising, donor development and development committee.
  • Manage program evaluation for several grants.
  • Oversee several grant projects.

Other Duties as Assigned

Qualifications:

  • Preference to candidates with 7 or more years of relevant job experience and a Bachelor’s or Master’s degree. Additional experience may substitute for education.
  • Proficient in Microsoft Word, Excel, PowerPoint and in QuickBooks.
  • Ideal applicant will possess senior management experience and strong operational experience.

The selected candidate must:

  • Have the ability to work occasional night and weekend hours
  • Successfully pass a thorough background check
  • Hold a current, valid driver’s license
  • Have reliable personal transportation and vehicle liability insurance

Qualified and interested parties should apply with a cover letter, resume and three current professional references HERE.

Review of applications will begin on June 21.  Position will remain open until filled.

Child Care Action Council is an equal opportunity employer.


CCAC is an equal opportunity, affirmative action employer. CCAC shall follow the spirit and intent of all federal, state and local employment laws and is committed to equal employment opportunity. To that end, the Board of Trustees and Executive Director of CCAC will not discriminate in employment opportunities or practices on the basis of race, religion, national origin, sex, color, marital status, military status, disability, age, sexual orientation, gender identity or any other characteristic protected by law.